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EPA Region Description
The region is comprised of areas located within its geographic boundaries. The region supports the areas and groups by providing opportunities for them to communicate with each other, acting on behalf of their common interest and encouraging growth of the fellowship. The structure consists of the Regional Service Committee (RSC) and the Regional Service Assembly (hereafter assembly).
The RSC’s purpose is to plan for the general improvement of groups and areas, and to conduct assemblies. The members of the RSC perform the duties described in these guidelines and follow any parliamentary procedures (Robert’s Rules of Order) adopted at the assembly. Its members strive to work for the common good of Nar-Anon as a whole, guided by the conscience of their groups. All members and officers should be bound by Nar-Anon’s Twelve Traditions and Twelve Concepts of Service.
Regional Service Committee (RSC) Officers
Officers of the RSC are the chair, vice chair, secretary and treasurer. In the absence of a chair or vice chair, there may be an interim chair until an election assembly is held. Officers are elected to serve for three (3) years. The term of service shall begin following the election.
The chair should have leadership and organizational abilities and be capable of conducting business meetings. The recommended experience for this position is three (3) years continuous service in Nar-Anon.
• Presides over all RSC meetings and assemblies
• Stays informed of all subcommittee activities and is available for support with any concerns
• Calls for an assembly after the World Service Committee (WSC) to hear the delegate’s report
• Calls for assemblies whenever the RSC or delegate deems them necessary
• Signs all committee correspondence
• Is a co-signer on the RSC bank account
• Holds a post office box key if any
The vice chair should be willing to become chair at the end of the current chair’s term. If the chair is unable to fulfill the position, the vice chair assumes the chair’s position for the duration of the term or until an election assembly is held. The recommended experience for this position is two (2) years continuous service in Nar-Anon.
• Acts as parliamentarian for the RSC
• Is a co-signer on the RSC bank account
This position is needed when areas are preparing to establish a region. It may also be necessary between assemblies if the offices of chair and vice chair become vacant. The recommended experience for this position is the same as for the Chair.
The secretary keeps accurate minutes of each RSC meeting and assembly. The recommended experience for this position is one (1) year of service in Nar-Anon.
• Works with the RSC officers to plan meeting agendas
• Distributes minutes of RSC meetings and assemblies to members of the RSC
• Maintains archives of RSC meeting and assembly minutes to be passed to the incoming secretary
• Updates a log of all approved RSC and assembly policy motions and distributes it as needed
• Handles all RSC correspondence
• Keeps a current directory of RSC and assembly members
• Submits a copy of the approved assembly minutes to the WSC Committee (firstname.lastname@example.org) verifying the election or continued endorsement of the delegate and alternate delegate prior to each conference
• Is a co-signer on the RSC bank account.
The treasurer is the custodian of the RSC’s finances and bank account. The recommended experience for this position is two (2) years continuous service in Nar-Anon.
• Maintains accurate records of RSC financial transactions
• Issues receipts for any contributions received
• Makes disbursements to cover RSC expenditures
• Submits a written report at each RSC meeting of all financial transactions that have occurred since the prior meeting
• Presents an annual summary of income and expenses to the RSC for budget planning
• Reports the RSC’s current financial status at the assembly
• Presents the RSC’s proposed budget at the assembly for approval
• Prepares a special appeal letter, as needed, to be sent to all groups requesting contributions to cover RSC expenses
• Forwards the delegate’s equalized expense sum to World Service Organization (WSO) by the established deadline as set forth by the WSC committee
• Is a co-signer of the RSC bank account
• Holds a post office box key if any
Removal of RSC Officers
RSC officers may be removed from their positions after written notification of non-compliance. A two-thirds (2/3) majority of the voting assembly members is required for removal of any RSC officer. Non-compliance includes, but is not limited to, failure to fulfill the duties of their positions, and failure to attend two (2) consecutive regular RSC meetings without prior notification to the chair. It is within the discretion of the RSC to accept a written report in lieu of attendance.
If removals or resignations occur during an RSC meeting, that position shall be filled on an interim basis at that time. If removals or resignations occur between regularly scheduled RSC meetings, the chair will call an interim assembly for a special election to fill the position until the next Election Assembly.
RSC meetings are held to discuss the business of regional and area matters as described below. These meetings are attended by the officers, assembly service representatives (ASRs), regional subcommittee chairs, and the delegate and alternate delegate. All Nar-Anon members are welcome to attend. At the discretion of the chair, speaking by non-voting members may be limited.
The voting members are the officers (chair, vice chair, secretary and treasurer); area service representatives (ASR)s; subcommittee chairs; and others as the region may deem appropriate. The delegate and alternate delegate are not voting members of the RSC.
• Hears and discusses region and area reports
• Hears subcommittees’ reports and reviews their activities
• Hears and discusses the delegate’s report
• Reviews ways of keeping the groups informed and unified
• Establishes subcommittees
• Develops policies for assembly approval
• Develops the region’s budget
• Raises funds for the delegate’s equalized travel expenses to attend the WSC
• Drafts a slate of nominees eligible for election at the assembly
RSC Policies and Procedures
Spiritual Guidance of the RSC
The region shall be guided by the principles of unity, group conscience and the spiritual nature of our fellowship.
Compliance of the RSC
In all of its actions the region shall comply with the following:
• The Twelve Traditions
• The Twelve Concepts of Service
• The NFG Guides to Local and World Services
• A current edition of parliamentary procedures (Robert’s Rules of Order)
• Past region motions
A quorum shall consist of 51% of the voting members, or business will not be conducted.
All meetings will be recorded and the resulting minutes distributed to the members of the RSC and assembly. Upon request, any Nar-Anon member can be given a copy of the minutes. No official business will be conducted without a written record of the transaction. A motion may be made and passed for general discussions to be off the record.
Only voting members may make motions. Motions may be amended at any time prior to voting. A motion to amend must have a second.
In the case of a tie vote on any motion, a body of three (chair, treasurer and secretary) shall cast one vote each to decide the issue. If one or more of these officers are absent, the vice chair, delegate, and alternate delegate, in that order, shall replace the missing officer(s). Tie breaker privileges do not apply in actions requiring a two/thirds majority.
Special Rules of Order
New business resulting from a member’s report or recommendation is to be taken up in new business.
World Service Conference
The region will support Nar-Anon as a whole by sending a delegate and/or alternate delegate to the biennial WSC held in California, USA. Proper notification must be given to WSC Committee (email@example.com) by submitting assembly minutes in which the delegate and alternate delegate have been elected.
Contributions to WSO
The region will make regular donations to the WSO of all funds over its established prudent reserve.
The region will create and support subcommittees to respond to the needs of the region. They may include but are not limited to; Sponsorship, Eastern Pennsylvania Convention, Narateen, Policy, Website, Literature and Outreach.
Conventions and Events
The region will encourage and support an annual convention within the region. When Nar-Anon groups are to participate in an NA or Nar-Anon region or area convention, a subcommittee shall be formed. To assure liaison with the RSC and the convention subcommittee, a subcommittee chair shall be elected at the assembly. The region will also encourage and support other area events.
Post Office Box
The chair or treasurer may establish a post office box to be a point of contact with the region. This box may be shared with an area if convenient and the cost is divided between them. The box may be changed as deemed necessary by the current service body. Notice shall be sent to region ASRs and GSRs when current information has been changed.
Regional Financial Policies
All monies accumulated from area contributions and other Nar-Anon sources shall be maintained in a bank account and distributed as follows:
• RSC, assembly and workshop expenses
• Delegate's equalized expenses, and if possible, incidental expenses incurred due to attendance at the WSC
• Subcommittee's expenses
• Chair’s/Delegate’s mileage, postage and phone calls
• Website activity, and Newsletter
• Miscellaneous expenses, e.g., Nar-Anon EPA Information Cards, photocopies, postage
All expenditures made by the RSC shall be recorded. No expenditure shall be made from the treasury without receipt or proof of payment if over $25. Minor expenses may be requested and described by written statement.
Unbudgeted expenses will not be reimbursed without an approved motion of the RSC.
All motions requiring modifications to the budget require a two-thirds (2/3) majority of the voting assembly members.
The region shall establish a prudent reserve to cover its budgeted business expenses. Funds shall be maintained in a bank account. The account shall be readily available to the persons with signature authority. Funds from donations made to the region shall be deposited in the account no later than 30 days from the date of receipt.
Signatures on Bank Account
All checks shall require two (2) signatures of any of the following:
Absence of the Treasurer
In the treasurer’s absence at the RSC meeting and assembly, the chair, vice chair, or secretary shall obtain the check book and take custody of all monies collected.
The RSC may establish subcommittees to carry out the work of the region. These subcommittees shall include, but are not limited to, Hospitals and Institutions/Public Information (HI/PI) (Public Outreach), Sponsorship, Narateen, Policy, Website, Literature, Regional Convention and Events. Subcommittee chairs shall be elected at the assembly.
Once a chair is chosen, the committee may elect its own officers. Regular meetings are usually held in central locations. Each committee submits written reports of their activities and finances at RSC meetings and at the assembly. An itemized budget is to be prepared by the committee to submit to the RSC for approval.
Hospitals and Institutions (HI)
This subcommittee acts as a resource to groups and members in their efforts to carry the Nar-Anon message into hospitals and institutions to those who may not be aware of Nar-Anon, keeping in mind the Twelve Traditions.
Public Information (PI)
This subcommittee acts as a vital link between individuals seeking help and Nar-Anon members who share their experience, strength, and hope. Its mission is to provide information regarding Nar-Anon to agencies and the public, following the HI/PI guidelines. PI is responsible for keeping the region’s meeting directory current with information provided by the ASRs.
This subcommittee meets regularly to develop new ideas and new literature proposals to be submitted to the World Service Literature Committee. Its mission is to be an instrument to produce literature for the Nar-Anon fellowship as a whole, thereby helping the overall unity. In an effort to involve all members, the subcommittee may hold workshops at conventions or other Nar-Anon events.
This subcommittee plans, organizes and hosts region conventions and events. It also encourages and supports area conventions and events.
Ad Hoc or Special Subcommittees
Ad hoc or special subcommittees may be formed, as needed, by motion and approval of the voting members of the RSC. The purpose of ad hoc or special subcommittees is to carry out a short term goal as requested by the RSC. These subcommittees present a report to the RSC upon completion of their assignment.
Regional delegates and alternate delegates should be members who have been ASRs. If this is not feasible, regions may select from members who have completed a minimum of three years continuous service as Group Service Representative (GSRs) in Nar-Anon. When elected as delegates and alternate delegates, they can no longer hold office in the area or region. Delegates and alternate delegates are elected to serve for three (3) years. The term of service begins following the election. Alternate delegates should be willing to become delegates at the end of their delegate’s term, upon assembly approval.
• Work for the good of Nar-Anon, providing two-way communication between the region and Nar-Anon as a whole
• Provide a written report to the board of trustees on region and delegate activities
• Speak for the members, groups and areas within the region at the world service level
• Attend all regular meetings of the RSC, assemblies, the WSC, and when invited, area meetings
• Work closely with the ASRs, the RSC and subcommittees
• May serve on subcommittees, although not as chair
• Contact inactive areas to determine their status at the region level
• Are a source of information regarding the Twelve Traditions and Concepts, providing input in matters which concern them
• Keep the region informed of the Conference Agenda Report (CAR) as soon as it becomes available, prior to the WSC
• Coordinate and facilitate as many sessions as the RSC requests to review the CAR
• Obtain a group conscience at the assembly to vote on items in the CAR and a vote of confidence for items not in the CAR
• Visit the groups to report on the WSC in cooperation with the ASRs within the region
• Become active members of a World Service Committee (current committees are Events (World Service Conference and World Convention), Fundraising, HI/PI (Public Outreach), Literature, Narateen, Newsletter, Policy and Guidelines, Web Site, and World Pool
• In the delegates’ absence, perform the duties of delegates previously listed
• In the event that delegates are unable to fulfill the duties of their position, assume the delegates’ duties until an election assembly can be held
• Attend all regular RSC meetings and assemblies, and when invited, area meetings
• May serve on one or more of the RSC subcommittees
• Attend the WSC with their delegate in the last year of the delegate's term to become familiar with the WSC process (this is conditional upon approval by their region and WSO)
• May join world service committees, which are listed under Delegates
An assembly is an event held at least once a year. The assembly is attended by the officers of the RSC, the delegate and alternate delegate, the region’s GSRs, ASRs, and subcommittee chairs. The assembly is a vital link between the groups and the region where members conduct the following business:
• Set policies for the region
• Receive, discuss, and vote on proposed motions from the groups to be submitted to the WSC committee
• Review and vote on the Conference Agenda Report (CAR)
• Give a vote of confidence to the delegates to vote their conscience at the WSC on items not in the CAR
• Hear area and subcommittee reports
• Hear the delegate's report
• Elect officers of the RSC, the delegate, alternate delegate, and subcommittee chairs
• Approve the region budget developed by the RSC
• Set area boundaries within the region
To conduct business, a quorum of the region’s GSRs voting their group’s conscience will be necessary. A tie vote will be taken back to the areas for their consideration if time permits. If time does not permit, refer to tie breakers under RSC policies above.
The only voting members of the assembly are the GSRs, or in their absence, alternate GSRs. This is consistent with one vote per group. Only recognized GSRs are considered voting members. This recognition is gained by filing a GSR registration form with the RSC prior to the vote being taken.
The RSC will provide a form to each area within the region for registering GSRs and alternate GSRs. Each area is responsible for reproducing and completing a form for each GSR/alternate GSR within their area. Only those names appearing on these forms will be recognized as voting members at the assembly.
If a GSR or alternate GSR is not able to attend an assembly and a group sends a substitute, a substitution form must be filled out and presented to the RSC before that representative can be recognized as a voting member.
All Nar-Anon members are welcome to attend assemblies. At the discretion of the chair, speaking by non-voting members may be limited.
Assembly Agendas may include but are not limited to the following:
• Reading of Nar-Anon’s Twelve Traditions
• Reading of Nar-Anon’s Twelve Concepts of Service
• Approval of prior assembly minutes (additions or corrections are made)
• Chair's report on the RSC since the previous assembly
• Delegate's report on the WSC and/or recent communications from WSO
• Secretary's report
• Treasurer's report
• ASR’s report on the progress and problems of their area
• Subcommittee reports
• Time for GSRs to discuss ideas, offer opinions and ask questions
• Workshops, e.g., traditions and concepts
Every third year the region holds an election assembly to elect new RSC officers, the delegate, alternate delegate, and subcommittee chairs. All GSRs, being voting members, are required to attend.
The RSC election subcommittee shall draft a slate of nominees for officers, delegate, alternate delegate, and subcommittee chairs prior to the election assembly. Names may be added from the floor. Any member of the RSC may nominate a qualified individual for a position. All nominees must meet the recommended experience for the position. The following past or current service members are eligible for nomination: officers of an area or region, RSC subcommittee chairs, GSRs, and ASRs.
No member shall hold more than one (1) office at a time. No member shall serve more than two (2) consecutive terms in the same position. The delegate cannot serve for two consecutive terms but may be elected again after a three year break.
Interim assemblies are held, as needed, between regularly scheduled assemblies, to discuss matters affecting the region.
The Region Convention Planing Committee For more info, please contact: Kelly G. at firstname.lastname@example.org
Nar-Anon’s copyrighted literature and materials policy. [Download policy listed at bottom of page.]
Special Note to: GSRs and others in service in the Eastern PA Region of Nar-Anon